RECEPTIONST / HF/R_JUL 2024
The Receptionist is responsible for providing a warm and professional welcome to visitors, clients, and staff. They will handle general administrative tasks, manage incoming calls, and ensure the smooth operation of the reception area.
Key Responsibilities:
Qualifications and Skills:
Key Responsibilities:
- Greeting and Welcoming: Greet visitors and clients in a friendly and professional manner, ensuring they feel welcome and comfortable.
- Managing Calls: Answer and manage incoming calls, directing them to appropriate staff members or taking messages as needed.
- Administrative Tasks: Handle general administrative duties, including filing, photocopying, and data entry.
- Reception Area Maintenance: Ensure the reception area is clean, organized, and well-maintained.
- Visitor Management: Coordinate visitor sign-in procedures, issue visitor badges, and notify appropriate staff members of their arrival.
- Package Handling: Receive and distribute incoming and outgoing packages.
- Liaison with Staff: Maintain effective communication with other staff members to ensure a smooth workflow.
- Provide Support: Assist with various office tasks as needed.
Qualifications and Skills:
- High school diploma or equivalent.
- Excellent interpersonal and communication skills.
- Strong organizational and time management abilities.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to work independently and as part of a team.
- Professional appearance and demeanour.
- Experience in a reception or administrative role is preferred.
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