Admin Assistant / HF_AA_JULY 2024

We are a fast-growing UAE-based company involved in the manufacturing and global distribution of premium, gourmet snacking products. We are currently seeking an ambitious and experienced Admin Assistant to join our HR & Admin Department; immediate opening. Position: Admin Assistant Reporting to: HR & Admin Manager Location: Dubai, United Arab Emirates Direct Reports: Support Staff Requirement: The individual will be an experienced personnel who have previously supported HR Partners closely by providing HR services including but not limited to Recruitment, Employee Relations, Compensation and Benefits, HR Administration, and other HR projects and initiatives as required. The candidate will report into the site HR & Admin Manager.  Key Duties and Responsibilities:

•  Manage the front office – switchboard, clients and customers.
• Support in recruitment including preparation of Job Descriptions, scheduling of interviews, conduct telephone screening, and coordination with candidate throughout the recruitment process.
• Responsible for Visa, work permit and JAFZA/NIP applications, renewals, and cancellations through the JAFZA portal and ensuring all contracts, passports, visas, EIDs are tracked.
•  Oversee Life and Medical Insurance additions, updating and cancellations.
• Create and issue offer letters, contracts, contract renewals and amendments and associated documentation in line with company-wide employment terms and conditions, and policies.
•  Point of contact for all HR administration- support related activities during onboarding and offboarding process.
•  Preparation of monthly reports – Admin – HR.
•  Support in payroll process through checking of input documentations, payroll reports generation and following up on administrative validation of employees attendance on system.
•  Co-lead and drive project processes and HR initiatives with the HR Team, while proactively looking for new ways to improve wherever required.
•  Filing and maintaining HR / employee information systems, both hard copy files and electronically, ensuring records are accurate and up to date with all key employment documentation uploaded to HRMS.
•  Help out in day-to-day operations with a wide range of HR and administration/ad hoc tasks.

 Qualifications & Skills Required:

•  Bachelors Degree, recognized HR Qualification and/or professional accreditation preferred.
•  At least 4 years’ experience in supporting human resource disciplines, attendance & payroll, employee relations, diversity and inclusion and awareness of respective employment laws in the UAE.
• Current or previous experience working portals JAFZA/NIP/TECOM is a must.
•  Comfortable in dynamic, fast-paced and international environment with high energy level.
•  Demonstrate outstanding organizational and prioritization skills to meet deadlines.
•  Competent using IT systems, including Microsoft Word/Excel/Outlook, and ideally Workday.
•  Excellent verbal & written communication in English and preferably Hindi.
•  High level of commitment, initiative, attention to detail and able to deal sensitively and appropriately with confidential information.